The Importance of Communication Skills in many Fields10 min read
We were born to communicate because we have been always thirsty for knowledge.
why does this matter?
Once we obtained at least one simple form of communication, we could have some great knowledge!
For “knowledge”, the end justifies the means.
Therefore, humankind has been always dragged to be digging deep so that answers might find a way to match the questions we have in our minds!
Here’s the deal
Want to know more about communication Skills?
Communication means literally “to share” , and as it is known it means the act of conveying intended meanings from one entity or group to another through the use of mutually understood signs and semiotic rule as well as the information can include facts, ideas, concepts, opinions, beliefs, attitudes, instructions and even emotions.
Secondly, we have many forms and types of communication, yet those are the most common:
It is the form of communication in which a message is transmitted verbally; communication is done by word of mouth and a piece of writing.
It is also sending a message through a spoken language that is understood by both the sender and receiver of the message.
It, for instance, happens through:
Listening to a lecture or seminar
Listening to a television program
However, it has two branches:
Which includes traditional pen and paper, letters and documents, typed electronic documents, e-mails, text chats, SMS and anything else conveyed through written symbols such as language.
Therefore, it is so indispensable for formal business communications and issuing legal instructions, too.
Such types of communication contain handbooks, brochures, contracts, memos, press releases and formal business proposal.
The writing style, grammar, vocabulary, clarity, unity, coherence and cohesion are the most effective tools used for written communication.
It has its own advantages and disadvantages:
Advantages of Written Communication
Messages can be edited and revised many times before it is actually sent.
Saved messages, letters and documents for later studies.
Feedbacks can be given in details for a written message.
Disadvantages of Written Communication
It does not bring instant feedback.
Composing a written message takes more time compared to word-of-mouth.
There are some people who are quite bad at writing.
which is the spoken word, either face-to-face or through phone, voice chat, video conferencing or the like.
It is actually divided into two versions:
such as the grapevine, informal rumor mill, casual talks. In addition, slang words are often used here alongside with certain gestures.
such as lectures, conferences, critical discussions, professional settings and corporate meetings.
The clarity of speech, voice modulation, pitch, volume, speed, and even body language and the facial expressions are such great items, which make oral communication most effective and productive.
The majority of our communication on a daily basis is apparently without words,do you know so?
Nonverbal communication is anything related to the physical movement of one’s muscles as gestures, actions, facial expressions, body language and other aspects of your physical appearance; that is, if you put your hands on your eyes, it might mean that you are either tired or something bad occurred.
Once said, ‘it is not what you say, but how you say it’ or perhaps ‘actions speak louder than words.’
Nevertheless, managers might find a great difficulty in understanding the significance of nonverbal communication, and it could be troublesome somehow since it is such a normal part of any managerial action.
Our nonverbal communication is automatic and spontaneous; we also can say, it happens subconsciously such as the act of breathing.
It is often used without consideration because inconsistencies between oral communication and nonverbal communication can definitely occur. However, clever and sharp managers can notice very intelligently how oral communication totally differs from nonverbal communication.
One of the most important forms of communication a manager will be involved in on a daily basis is interpersonal communication, which can be described in various ways.
However, in the context of management, interpersonal communication can be defined as communication among a small group of individuals, typically in a face-to-face setting, where participants would be engaged in a certain topic.
Furthermore, it, essentially, breaks down barriers between these individuals since they share some good level of familiarity.
When managers usually engage in interpersonal communication with their subordinates that actually refers to them as not only how much do they care about the institution, but also how much do they care for their employees.
Giving a specific time to get to know your employees, will definitely makes them feel pretty valued.
Moreover, the more valued the employee feels, the fewer obstacles would be on the way, and that helps in the process of the information flow.
Less barriers, better relationships are formed within the organization, job satisfaction increases, and the workplace becomes a place like home for everybody.
Still, that is not only between managers and their subordinates, but also between managers and upper managers.
but there’s a catch
“What is the importance of communication?”
Working to get your communication skills developed can help you in all aspects of your life, whether professional or social life!
Being able to convey the information accurately, clearly and as intended, is one of the greatest skills of life you can ever have.
On a professional basis, if you are applying for a job or looking for a promotion in your current job, good communication skills are absolutely needed.
It helps you speak appropriately with a huge variety of people professionally and socially.
Moreover, it depends on good eye contact, various vocabulary, which totally understood to the audience, attentive listening, captivating ideas present appropriately and clear and concise writing.
Moving to the last question, which is
What are the most common and effective skills of communication?
How you can improve Communication skills in workplaces?
Communication skills are mainly divided into major and minor.
Want to know the best part ?
To start with the major, there are 4 basic communication skills
Being a good speaker means you are interestingly privileged.
It actually ranges from having a large amount of vocabulary to using voice tone and intonation efficiently and effectively as well as to using descriptions and storytelling in order to cherish and reinforce your expressions to be vivid and blooming.
To add, the non-verbal and non-written expressions are categorized as forms of speaking.
Some might even include the art of expressing one’s self through music, dance or singing.
Overall, anything that has to do with you expressing yourself in ways other than through written words or imagery is definitely included in this category.
All forms of written verbal communication skills are present in this category, For instance, written letters, signs, stories, plays, screenplays, scripts, novels, novellas, short stories, tales, epics, poems, scenarios and even more.
However, it also includes graphics of any kind such as logos, icons, drawings, pictures and so on, which all help us express ourselves in ways where speaking is not involved.
This specific category is referred to in different ways, but the most common names used for it are “understanding” and “listening.” To clarify, it is the ability to comprehend someone else’s non-written communication while listening to it very carefully and with great accuracy and attention.
This includes not only knowing what the words uttered mean, but also learning the different contexts of a particular sentence or a phrase whether the meaning is personal, cultural or social.
It is the ability to make sense of written communications of any kind. It involves not only recognizing the words, but also being able to look deeply beyond the actual words so as to attain comprehension.
It could also be applied to the ability to analyze the great literary works of all kinds.
The text should have unity, coherence and cohesion as basic elements, which help to refute, edit and add ideas.
Moreover, reading is such a skill which helps widening one’s horizons to live with a higher sense of everything around.
Yes, you read that right
These categories as classified as the four main skills of communication can also be useful for both the teacher and the learner alike.
They help the teacher while lecturing and the learner in the process of acquiring so that he could have a small focused schema with which to think clearly about the tasks ahead.
They also give a big picture to depend on while going through the process of communication.
Moving to the minor ones, which are as following
Be appropriately straightforward
Always try to express your ideas honestly and frankly, without hurting anyone because expressing yourself very implicitly might make others feel a little confused.
They might understand what you expressed the opposite way, so just be direct and tell your mind and heart!
Pay attention to your manners
Try to mind your manners whenever possible because “actions speak louder than words”, so being polite opens up many doors, and it’s the best way to get an eminent position in both business and social life.
It also enables you to know more and discover much more!
Use “I” in your statements
Talking this way will definitely let others know that what they are saying is their personal opinion.
Moreover, it prevents others from getting you wrong as well as it gives a voice for others to have their opinion expressed on the table.
Therefore, that would facilitate communication among a group of people.
To add, they would feel respected and comfortable so that it would encourage them to have any conversation with you.
Be cleverly positive
Having a positive attitude would always make your chances way better.
What’s the real story?
Positive thoughts improve your communication with others, and that would make them way more energetic and much more active in doing their part of their jobs.
As it is once said, “It all begins and ends in your mind, and what you give power to, has power over you, if you allow it.”
Consequently, a solid shining spirit would be built.
Show full understanding
Having the ability to listen with understanding to what is being said is absolutely very helpful.
It also will make people worry about you and care for you as you do for them.
Give value to your words
If you are communicating verbally, make sure you are making pauses and inflections in your voice in order to make your dialogues more interesting, and thus not boring to your listeners.
Moreover, give your words more emphasis so that people would be more convinced with what you say and tell.
Use visual aids
When you communicate, make sure that you use visual features to give support to what you are saying.
Have you wondered why?
This is actually very useful especially in case when you want to do a presentation in front of a class or auditorium.
Use images, videos, graphics and other visual elements that can serve as aids.
Set a plan ahead
Read all of the possibilities of your listeners’ reactions, but never simply assume what their reactions will be.
Be also prepared for any kind of unexpected reaction and situation because that might usually happen.
Be patient as much as possible
Patience is an excellent virtue in the field of communication because if you are not obtaining the desired results, you would be upset, and you might rush things recklessly, then your communication skills will be influenced negatively.
To sum up, communication connects people from all over the world and can place its own positive mark on people’s hearts in order to make them one harmonious spirit which has many hopeful souls.
The more you communicate, the more the world will be a beautiful place for everyone!